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Records Management - Copies of a representative group of records provided by the creator or a custodian to NARA to support the review of a proposed disposition agreement, an inspection or evaluation of the agency's records management program, or the identification of preservation requirements.
NARA - Cite This Source - This Definition - Browse Related Terms: archives administration, archives management, directives management, DM, mail management, paperwork management, records administration, records coordinator, records management analyst, records management manual, records management policy, records management program, Records Manager, records manager or records officer, records officer, RIM, RM, RM (records management)
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Records Management - Used as a verb, means to establish retention periods for current records and provide for proper disposition at the end of their active use.
State of Utah - Cite This Source - This Definition - As a verb, the processes carried out by a Federal agency to support the development of a records schedule. As a noun, a synonym for records schedule.
NARA - Cite This Source - This Definition - Browse Related Terms: agency-specific schedule, disposition schedule, functional records schedule, general records schedule, general schedule, inventory, Item, nonrecord, Purge, record schedule, Records Retention Schedule, records schedule, reference materials, Retention Schedule, RRS, RRS (records retention schedule), unscheduled records
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Records Management - examination of holdings to determine the presence of documents or information subject to restricted access
ARMA - Cite This Source - This Definition - Browse Related Terms: Access, access restriction, access, to provide, classified record, confidential record, intranet, privileged record, public access, restricted access, security classification, usability
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Records Management - subdivision of a primary subject in a hierarchal file classification system
See also subheading.
ARMA - Cite This Source - This Definition - Browse Related Terms: chain index, classification system, file classification system, functional classification system, main heading, primary subject, structured-functional filing system, subheading, subject classification system, taxonomy, tertiary subject
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Records Management - A classification placed on records limiting their accessibility to those having specific authority to retrieve or use them
See also restricted access.
ARMA - Cite This Source - This Definition - Browse Related Terms: Access, access restriction, access, to provide, classified record, confidential record, intranet, privileged record, public access, restricted access, screening, usability
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Records Management - The highest level of hierarchical description as defined by NARA, which describes file units or items arranged in accordance with a filing system or maintained as a unit because they result from the same accumulation or filing process, the same function, or the same activity; have a particular form; or because of some other relationship arising out of their creation, receipt, or use.
NARA - Cite This Source - This Definition - File units or documents arranged in accordance with a filing system or maintained as a unit because they relate to a particular subject or function, result from the same activity, have a particular form or because of some other relationship arising out of their creation, receipt or use. Also known as a records series.
State of California - Cite This Source - This Definition - See records series.
ARMA - Cite This Source - This Definition - Browse Related Terms: case file, closed file, File, file name, file unit, pending file, project file, records series, transaction file
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Records Management - This number is a unique identifier assigned by the Utah State Archives to each record series created and maintained by each state and local government agency. The series number permits agencies to submit agency-specific retention and disposition schedules and allows the State Archives to catalog and share specific information about Utah's governmental records with research institutions and archival repositories across the country.
State of Utah - Cite This Source - This Definition - Browse Related Terms: Record Series, record series number, Workflow
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Records Management - Documentary material grouped together, either physically or virtually, for any purpose. Sets may be hierarchical in nature.
NARA - Cite This Source - This Definition - Browse Related Terms: content (of documentary material), context (of documentary material), destruction, documentary material, hierarchical description, mediated search, nonrecord material, preservation and access plan, preservation assessment, record type, Reference, retrieval (of documentary material), structure (of documentary material), Template
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Records Management - period of time before deterioration renders materials unusable or the content of no value
ARMA - Cite This Source - This Definition - Browse Related Terms: administrative value, archival value, commercial value, enduring value, evidential value, fiscal value, historical value, Information, informational value, Intrinsic value, legal value, long-term record, market value, monetary value, oral history, permanent record, permanent value, research value, transitory record, Value