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Records Management - a formal term for documents that certify, authorize, and/or justify the accomplishment or prevention of an action, or the creation or destruction of a condition, and they grant authority to take a particular action or general class of actions. Examples include wills, licenses, allocations of funds, commissions, appropriations, orders, decrees, permits, etc.
Tennessee State Library and Archives - Cite This Source - This Definition - Browse Related Terms: acta (plural), Agency, disposal authority, Draft, legal instrument, muniments, records center, records disposition authorization, retrieval ratio, Rolling Disposal Request (RM6), successor agency
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Records Management - A translucent mark in paper incorporated during manufacture for purposes of identification or protection of a document A mark that is imprinted on a document using color-shifting ink, thermal ink, or other printing technologies for purposes of identification, validation, or protection of a document Copyright or authorship information that is embedded in an electronic document and is not visible to the eye but can be read using appropriate software
ARMA - Cite This Source - This Definition - Browse Related Terms: Bates stamping, RFID, RFID (radio frequency identification)
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Records Management - To deny public access to documentary material on the basis of an informed decision rather than in response to a formal access request. These informed decisions may be based on knowledge or assumption that the content of the material is exempt from release based on the FOIA, subject to restrictions placed on Congressional records, sealed court documents, or subject to prohibitions under deeds of gift, or is subject to other restrictions.
NARA - Cite This Source - This Definition - Browse Related Terms: access review, archival processing, baseline, equity holder, Redaction, refer equities, release (full release, partial release), review determination, withhold material
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Records Management - To deny public access to documentary material on the basis of a formal review and pursuant to the provisions of some controlling authority, such as the [a href="##Freedom of Information Act"]Freedom of Information Act[/a].
NARA - Cite This Source - This Definition - Browse Related Terms: access review, archival processing, baseline, equity holder, Redaction, refer equities, release (full release, partial release), review determination, withdraw material
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Records Management - See use copy.
ARMA - Cite This Source - This Definition - Browse Related Terms: access copy, action copy, authentic copy, certified copy, copy, copy control, copy management, duplication, hard copy, preservation copy, record copy, records transmission, use copy
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Records Management - A document possessing short-term or transitory, utilized as related or reference-only information for a business process or function. This document type may be referred to as a reference-only copy and its use does not alter the fact that it is a working copy. By definition, working copies are documents that have no administrative, operational, financial, legal or historic value in relation to public record management requirements. Working documents have a slightly elevated record value than do non-records (see General Schedule 9) and a far less record value than official copy documentation. Each agency is responsible for the declaration of working copies, as non-official documents, prior to their disposal.
State of Montana - Cite This Source - This Definition - Browse Related Terms: administrative record, administrative retention criteria, general records, housekeeping records, operational record, photographic records, program record, program records, record group, records survey, substantive records
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Records Management - information or documentation created to serve as input for final reporting and its evidential value generally expires upon completion of the object report, including electronic data and/or computer output microfilm, and those records that become obsolete immediately after agency use or publication; however, a working paper may be deemed a permanent record if it contains evidence that justifies permanent retention in the public interest, and the designation "working paper" alone may not be used to justify the destruction ofany record that has permanent value.
Tennessee State Library and Archives - Cite This Source - This Definition - Browse Related Terms: Appraisal, docket, evaluation, evidential integrity, Inactive Record, Minute book, records appraisal, Valuation