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Random Access Memory - the hardware inside a computer that retains memory on a short-term basis and stores information while the user utilizes the computer.
- Browse Related Terms: BIOS (Basic Input Output System), Bug, cache, Corrupted File, CRT (Cathode Ray Tube), DRAM, Driver, icon, Modem, RAM, RAM (Random Access Memory), ROM, ROM (Read Only Memory), Software, Tool Kit Without An Interesting Name (TWAIN), transfer
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The working memory of the computer into which application programs can be loaded and executed.
- Browse Related Terms: BIOS (Basic Input Output System), Bug, cache, Corrupted File, CRT (Cathode Ray Tube), DRAM, Driver, icon, Modem, RAM, RAM (Random Access Memory), ROM, ROM (Read Only Memory), Software, Tool Kit Without An Interesting Name (TWAIN), transfer
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An electronic representation of a page expressed in pixels. This pixel representation of a printed page is like a picture of the page. As such a raster image file does not retain the text of the page. For example, if a Word document is converted to a series of raster images, then the text would not be directly computer readable. To recover readable text, OCR would need to be performed on the file. Examples of raster images are BMP, TIFF and JPG files.
- Browse Related Terms: AIIM, De-skewing, Electronic Image Management (EIM), End Document Number or End Doc#, EPS (Encapsulated PostScript), Internet Publishing, LFP, lossless compression, OCR Text, Processing Data, Raster Image, Region (of an image), Skewed, Thumbnail, Vector, Vlog (Videoblog), Zone OCR
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A method of representing an image with a grid (or map) of dots. Typical raster file formats are GIF, JPEG, TIFF, PCX, BMP, etc.
- Browse Related Terms: BMP, Electronic Image, ePaper, file conversion, File Extension, Form of Production, Image Processing, Native File, Native Format, PDF Conversions, Raster/Rasterized (Raster or Bitmap Drawing), Render Images, Tagged image File Format, TIFF, TIFF (Tagged Image File Format)
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Classic database that stores information, but not actual items. Financial, property, metrics, etc. There database has no application or GUI to present the data back to the requestor other than saved queries.
- Browse Related Terms: BBS (Bulletin Board System), compression, database, Electronic Mail/Email, ESI Audio Systems, ESI Communication Systems, ESI Data Retention Archival Systems, ESI Email Systems, ESI IM Systems, Instant Messaging (IM), Raw Relational Database, Repository for Electronic Records, SHA-1, Thread, UMS, Windows Swap (Page) File
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Information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business (ISO 15489(1). Collectively the term is used to describe both documents and electronically stored information.
Information, regardless of medium or format, that has value to an organization. Collectively the term is used to describe both documents and electronically stored information.
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A records custodian is an individual responsible for the physical storage and protection of records throughout their retention period. In the context of electronic records, custodianship may not be a direct part of the records management function in all organizations.
A records custodian is an individual responsible for the physical storage and protection of records throughout their retention period. In the context of electronic records custodianship may not be a direct part of the records management function in all organizations. For example, some organizations may place this responsibility within their Information Technology Department, or they may assign responsibility for retaining and preserving records with individual employees.
- Browse Related Terms: ARMA International, bar code, Business Process Outsourcing, CITIS (Contractor Integrated Technical Information Service), CRM (Customer Relationship Management), ECM, EDMS (Electronic Document Management System), EIA, ESI Information Management Systems, ILM, Janitor Program, Journal, MICR (magnetic ink character recognition), MIS, Record Custodian, Records Management, Records Manager, RIM, Sedona Conferenceî E-Discovery Glossary, Standard Generalized Markup Language (SGML)
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The time period from when a record is created until it is disposed.
The time period from when a record is created until it is disposed.
- Browse Related Terms: active records, Archive/Electronic Archive, Batch Processing, COM (Computer Output to Microfilm), Draft Record, Electronic Record, Inactive Record, Lifecycle, Official Record Owner, Record Lifecycle, Record Owner, record series, Record Submitter, Records Retention Schedule, Records Store, retention schedule, Version, Record Version
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The records owner is the subject matter expert on the contents of the record and is responsible for the lifecycle management of the record. This may be, but is not necessarily, the author of the record.
- Browse Related Terms: active records, Archive/Electronic Archive, Batch Processing, COM (Computer Output to Microfilm), Draft Record, Electronic Record, Inactive Record, Lifecycle, Official Record Owner, Record Lifecycle, Record Owner, record series, Record Submitter, Records Retention Schedule, Records Store, retention schedule, Version, Record Version
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A description of a particular set of records within a file plan. Each category has retention and disposition data associated with it, applied to all record folders and records within the category. (DOD 5015)
- Browse Related Terms: active records, Archive/Electronic Archive, Batch Processing, COM (Computer Output to Microfilm), Draft Record, Electronic Record, Inactive Record, Lifecycle, Official Record Owner, Record Lifecycle, Record Owner, record series, Record Submitter, Records Retention Schedule, Records Store, retention schedule, Version, Record Version
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The Record Submitter is the person who enters a record in an application or system. This may be, but is not necessarily, the author or the record owner.
- Browse Related Terms: active records, Archive/Electronic Archive, Batch Processing, COM (Computer Output to Microfilm), Draft Record, Electronic Record, Inactive Record, Lifecycle, Official Record Owner, Record Lifecycle, Record Owner, record series, Record Submitter, Records Retention Schedule, Records Store, retention schedule, Version, Record Version
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See Legal Hold.
See Legal Hold.
- Browse Related Terms: aperture card, Clipboard, Hold, Legal Hold, Legal Hold Enforcing, Legal Hold Issuance, Legal Hold Tracking, Preservation Notice, Preservation Order, Records Hold, Suspension Notice, Suspension Order, Ultrafiche
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Records Management is the planning, controlling, directing, organizing, training, promoting and other managerial activities involving the lifecycle of information, including creation,
- Browse Related Terms: ARMA International, bar code, Business Process Outsourcing, CITIS (Contractor Integrated Technical Information Service), CRM (Customer Relationship Management), ECM, EDMS (Electronic Document Management System), EIA, ESI Information Management Systems, ILM, Janitor Program, Journal, MICR (magnetic ink character recognition), MIS, Record Custodian, Records Management, Records Manager, RIM, Sedona Conferenceî E-Discovery Glossary, Standard Generalized Markup Language (SGML)
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The records manager is responsible for the implementation of a records management program in keeping with the policies and procedures that govern that program, including the identification, classification, handling and disposition of the organizations records throughout their retention life. The physical storage and protection of records may be a component of this individuals functions, but it may also be delegated to someone else. See Records Custodian.
- Browse Related Terms: ARMA International, bar code, Business Process Outsourcing, CITIS (Contractor Integrated Technical Information Service), CRM (Customer Relationship Management), ECM, EDMS (Electronic Document Management System), EIA, ESI Information Management Systems, ILM, Janitor Program, Journal, MICR (magnetic ink character recognition), MIS, Record Custodian, Records Management, Records Manager, RIM, Sedona Conferenceî E-Discovery Glossary, Standard Generalized Markup Language (SGML)
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The length of time a given records series must be kept, expressed as either a time period (i.e., four years), an event or action (i.e., audit), or a combination (i.e., six months after audit).
The length of time a given records series must be kept, expressed as either a time period (e.g., four years), an event or action (e.g., audit), or a combination (e.g., six months after audit).
- Browse Related Terms: Electronic Evidence, Java, Legal Hold Auditing, Litigation Lifecycle, Records Retention Period, Retention Period, Trial Graphics
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A plan for the management of records, listing types of records and how long they should be kept; the purpose is to provide continuing authority to dispose of or transfer records to historical archives.
A plan for the management of records, listing types of records and how long they should be kept; the purpose is to provide continuing authority to dispose of or transfer records to historical archives.
- Browse Related Terms: active records, Archive/Electronic Archive, Batch Processing, COM (Computer Output to Microfilm), Draft Record, Electronic Record, Inactive Record, Lifecycle, Official Record Owner, Record Lifecycle, Record Owner, record series, Record Submitter, Records Retention Schedule, Records Store, retention schedule, Version, Record Version
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See Repository for Electronic Records.
- Browse Related Terms: active records, Archive/Electronic Archive, Batch Processing, COM (Computer Output to Microfilm), Draft Record, Electronic Record, Inactive Record, Lifecycle, Official Record Owner, Record Lifecycle, Record Owner, record series, Record Submitter, Records Retention Schedule, Records Store, retention schedule, Version, Record Version
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See Restore.
- Browse Related Terms: client/server, Computer, DIA/DCA (Document Interchange Architecture), domain, Ethernet, File Server, File Sharing, ISDN (Integrated Services Digital Network), Off-line data, On-line storage, Recover, Recovery, SAN (Storage Area Network), server
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The permanent deletion of data from documents. Documents are redacted in order to remove privileged information, maintain privacy, or protect intellectual property.
- Browse Related Terms: Accuracy, chain of custody, Customer-Added Metadata, Dynamic De-duplication, ESI Process Management Systems, Native File Format, Non-native Environment, preservation, Redact, Reverse Engineering, Vendor-Added Metadata, Virus
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A portion of an image or document is intentionally concealed to prevent disclosure of specific portions. Often done to avoid production of privileged or irrelevant materials.
- Browse Related Terms: COTS (Commercial Off-the-Shelf), Data Filtering, Data Mining, data set, Horizontal De-duplication, Privilege Data Set, Production Data Set, redaction, Validate, Verbatim Coding
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