Inactive Record

Inactive records are those Records related to closed, completed, or concluded activities. Inactive Records are no longer routinely referenced, but must be retained in order to fulfill reporting requirements or for purposes of audit or analysis. Inactive records generally reside in a long-term storage format remaining accessible for purposes of business processing only with restrictions on alteration. In some business circumstances, inactive records may be reactivated.

A record no longer needed to conduct current business but preserved until it meets the end of its retention period See also active record and semiactive record.

any record that is not an active record. Inactive records are usually transferred to records centers for economical storage and administration, or (if appraised as having permanent evidential value) they may be transferred to archives.