"Bates Numbering" or "Bates Stamping"A system of sequentially numbering document pages in paper or electronic form as part of litigation discovery to uniquely identify each page scanned or…
30(b)(6)Under Federal Rule of Civil Procedure 30(b)(6), a corporation, partnership, association, or governmental agency is subject to the deposition process, and…
AblateDescribes the process by which laser-readable pits are burned into the recorded layer of optical discs, DVD-ROMs and CD-ROMs.
Abuse of PrivilegeFormal nomenclature for user actions not in accordance with organizational policy or law.
AccountabilityThe principle that individuals using a facility or a computer system must be identifiable.
AccuracyDepartment of Defense parlance for the notion that information has been maintained and transferred in such a way as to be inviolate (the information has…
Acetate-base filmA safety film (ANSI Standard) substrate used to produce microfilm.
ACL (access control list)A security type used by Lotus Notes developers to grant varying levels of access and user privileges within Lotus Notes databases.
Active DataActive data is information residing on the direct access storage media of computer systems, which is readily visible to the operating system and/or…
Active RecordsActive Records are those Records related to current, ongoing or in-process activities and are referred to on a regular basis to respond to day-to-day…
ADCAnalog to Digital converter. Converts analog data to a digital format.
addressAddresses using a number of different protocols are commonly used on the Internet.
ADFAutomatic Document Feeder. This is the means by which a scanner feeds the paper document.
AdmissibleEvidence that is relevant to the case, and is material, will be usually be permitted to be presented to the jury in most instances.
Adobe AcrobatThe leading program for creating and viewing PDF files. Acrobat is available in several versions, including Acrobat, a free viewer and Acrobat…
AIIMThe Association for Information and Image Management focused on electronic imaging.
AlgorithmA detailed formula or set of steps for solving a particular problem. To be an algorithm, a set of rules must be unambiguous and have a clear stopping…
ALIASINGWhen computer graphics output has jagged edges or a stair-stepped, rather than a smooth, appearance when magnified.
alphanumericCharacters composed of letters, numbers (and sometimes punctuation marks). Excludes control characters.
Ambient DataAmbient data is data stored in non-traditional computer storage areas and formats, such as Windows swap files, unallocated space, and file slack.
analogIn chemistry, a substance that is similar, but not identical, to another.
AnnotationsRemarks, notes, case summaries or commentaries following a statute which describe interpretations of a statute or a case.
ANSIAmerican National Standards Institute - a private, non-profit organization that administers and coordinates the U.S.
aperture cardAn IBM punch card with a window which holds a 35mm frame of microfilm. Indexing information is punched in the card.
ApplicationUnder the Equal Credit Opportunity Act (ECOA), an oral or written request for an extension of credit that is made in accordance with the procedures…
architectureThe term architecture refers to the hardware, software or combination of hardware and software comprising a computer system or network.
Archival DataArchival Data is information an organization maintains for long-term storage and record keeping purposes, but which is not immediately accessible to the…
archiveA copy of data (any information stored on a computer) on a computer drive, or on a portion of a drive, maintained for historical reference.
Archive/Electronic ArchiveArchives are long term repositories for the storage of records. Electronic archives preserve the content, prevent or track alterations and control access…
ARMA Internationala not-for-profit association and recognized authority on managing records and information paper and electronic - www.arma.org.
Artificial Intelligence (AI)The subfield of computer science concerned with the concepts and methods of symbolic inference by computer and symbolic knowledge representation for use…
ASCIIAn acronym for American Standard Code that allocates a number to each key on the keyboard and that can be traded and read by most computer systems.
ASCII (Acronym for American Standard Code)ASCII is a code that assigns a number to each key on the keyboard. ASCII text does not include special formatting features and therefore can be exchanged…
ASP or Application Service ProviderA provider of computer-based services over a network, usually the internet. ASP providers usually are not the makers of the software, and offer ASP…
Aspect RatioThe relationship of the height and width of any image. The aspect ratio of an image must be maintained to prevent distortion.
AttachmentTaking a person's property to satisfy a courtordered debt.
AttachmentsAny file type associated with or attached to an e-mail.
attributeAn attribute is a characteristic of data that sets it apart from other data, such as location, length, or type.
Audit TrailIn computer security systems, a chronological record of when users logged in, how long they were engaged in various activities, what they were doing, and…
Author /OriginatorThe author of a document is the person, office or designated position responsible for its creation or issuance.
Author or OriginatorThe author of a document is the person, office or designated position responsible for its creation or issuance.
AVI (Audio-Video Interleave)A Microsoft standard for Windows animation files that interleaves audio and video to provide medium quality multimedia.
backboneThe bones, muscles, tendons, and other tissues that reach from the base of the skull to the tailbone.
BackupTo create a copy of data as a precaution against the loss or damage of the original data.
Backup DataBackup data is information that is not presently in use by an organization and is routinely stored separately upon portable media, to free up space and…
Backup TapeBackup or disaster recovery tapes are portable media used to store data that is not presently in use by an organization to free up space but still allow…
Backup Tape RecyclingBackup tape recycling is the process whereby an organizations backup tapes are overwritten with new backup data, usually on a fixed schedule (i.e.
Backup TapesMagnetic tapes used to store copies of data, for use when restoration or recovery of data is required.
BandwidthThe amount of information or data that can be sent over a network connection in a given period of time.
bar codeA small pattern of vertical lines that can be read by a laser or an optical scanner.
Basic De-duplicationperformed on a select and limited basis, such as for file names and types, and is usually based on the hash value of the entire electronic document.
batch processingThe processing of a large amount of data, or multiple records, in a single step.
Bates NumberSequential numbering used to track documents and images in production data sets, where each page is identified by a unique production number.
Bates Production NumberA bates production number is a tracking number assigned to each page of each document in the production set.
Baud RateThe number of times per second a communications channel changes the carrier signal it sends on a phone line.
BBS (Bulletin Board System)A computer system or service that users access to participate in electronic discussion groups, post messages and/or download files.
BCSBoston Computer Society, one of the first associations of PC/Apple users and one of the largest and most active.
Bi-TonalA bi-tonal image uses only black and white.
Bibliographical/Objective CodingExtracting objective information from electronic documents such as date created, author/recipient/copies, and associating the information with a specific…
binaryMathematical base 2, or numbers composed of a series of zeros and ones. Since zero's and one's can be easily represented by two voltage levels on an…
BIOS (Basic Input Output System)The set of user-independent computer instructions stored in a computers ROM, immediately available to the computer when the computer is turned on.
BitA bit ( B inary dig IT ) is the smallest unit of computer data. A bit consists of either 0 or 1. There are eight bits in a byte.
Bit MapA Bit Map provides information on the placement and color of individual bits and allows the creation of characters or images by creating a picture…
Bit Stream BackupBit stream backups, also referred to as mirror image backups, are comprised of the backup of all areas of a computer hard disk drive or another type of…
BlogBlogs, also referred to as Web logs, are frequent, chronological Web publications consisting of links and postings.
BMPA Windows file format for storing bit map images.
bookmarkA link to a Web site or page previously visited.
Boolean SearchThe term 'Boolean' refers to a system of logic developed by an early computer pioneer, George Boole.
Boot SectorThe very first sector on a hard drive which contains the computer code (boot strap loader) necessary for the computer to start up and the partition table…
BPI (Bits Per Inch)BPI measures data densities in disc and magnetic tape systems.
BroadbandCommunications of high capacity and usually of multimedia content.
BrowserAn application, such as Internet Explorer or Netscape Navigator, used to view and navigate the World Wide Web and other Internet resources.
BugA problem with computer software or hardware that causes it to malfunction or crash.
BurnSlang for making (burning) a CD-ROM copy of data, whether it is music, software, or other data.
BusA parallel circuit that connects the major components of a computer, allowing the transfer of electric impulses from one connected component to any other.
Business Process OutsourcingBusiness process outsourcing occurs when an organization turns over the management of a business function, such as accounts payable, purchasing, payroll…
byteEight bits. A byte is a collection of bits used by computers to represent a character (i.e., "a", "1", or "&").
CacheA type a computer memory that temporarily stores frequently used information for quick access.
CachingThe temporary storage of frequently-used data to speed access. See also Cache.
CaseMapA case analysis software program with features including organization of case facts, the cast of characters, and the issues of a case.
CaseVaultA hosted document management system, with features including multi-party and multi-firm document, transcript, and case calendar and retrieval online.