OutlookUbiquitous Microsoft personal information management (PIM) program, which includes email, task management and a calendar.
Outlook ExpressMicrosoft email client that has been included with a number of versions of Microsoft Windows through Windows XP.
OverwriteTo record or copy new data over existing data, as in when a file or directory is updated. Data that is overwritten cannot be retrieved.
PABA Microsoft Outlook list of recipients created and maintained by an individual user for personal use.
PackBitsA compression scheme which originated with the Macintosh. Suitable only for black & white.
PacketA unit of data sent across a network which may contain identify and routing information.
PAGEA single image of the equivalent of one piece of paper. One or several pages make up a Document.
Page File/Paging FileA file used to temporarily store code and data for programs that are currently running.
PaperShort-term, unsecured debt securities that a corporation issues are often referred to as paper - for short-term commercial paper.
Paper DiscoveryPaper discovery refers to the discovery of writings on paper that can be read without the aid of some devices.
ParallelTransmission of all the bits (e.g. in a character) at the same time. If the character has eight bits, there are eight wires.
Parent-child RelationshipsParent-child relationships is a term used in e-discovery to describe a chain of documents that stems from a single e-mail or storage folder.
PartitionA partition is an individual section of computer storage media such as a hard drive.
Partition GapOne physical hard disk drive can be partitioned to contain one or more logical drives when computer users utilize programs such as FDisk or Partition…
Partition TableThe partition table indicates each logical volume contained on a disc and its location.
Partition Waste SpaceAfter the boot sector of each volume or partition is written to a track, it is customary for the system to skip the rest of that track and begin the…
PasswordA secret code utilized, usually along with a user ID, in order to log on or gain access to a PC, network or other secure system, site or application.
pathThe hierarchical description of where a directory, folder, or file is located on a computer or network.
Pattern MatchingA generic term that describes any process that compares one files content with another files content.
Pattern RecognitionTechnology that searches data for like patterns and flags, and extracts the pertinent data, usually utilizing an algorithm.
PCIPeripheral Component Interface (Interconnect). A high-speed interconnect local bus used to support multimedia devices.
PCMCIAPersonal Computer Memory Card International Association. Plug-in cards for computers (usually portables), which extend the storage and/or functionality.
PDA (Personal Digital Assistant)A handheld device that provides any of the following features: computing, telephone, fax, Internet or networking.
PDFPortable Document Format - a file format developed by Adobe Systems. PDF captures formatting information from a variety of desktop publishing…
PDF (Portable Document Format)A proprietary format of Adobe Corporation, it has become a de facto standard for transmitting documents that the sender does not want to be altered and…
PDF ConversionsThe process of taking files in another file format and converting them to PDF.
PDF/AThe International Standards Organization (ISO) specification of PDF for the long-term preservation of archived documents.
Personal Computer (PC)Computer based on a microprocessor and designed to be used by one person at a time
Petabyte (PB)A petabyte is a measure of computer data storage capacity and is one thousand million million (1,000,000,000,000,000) bytes. See Byte.
Phase ChangeA method of storing information on rewritable optical discs.
Physical DdiscAn actual piece of computer media, such as the hard disc or drive, floppy discs, CDROM discs, Zip discs, etc.
Physical File SpaceWhen a file is created on a computer, a sufficient number of clusters (physical file space) are assigned to contain the file.
PICAOne sixth (1/6) of an inch. Used to measure graphics/fonts. There are 12 points per pica; 6 picas per inch; 72 points per inch.
Picture ElementThe smallest addressable unit on a display screen. The higher the resolution (the more rows of columns), the more information can be displayed.
PingPing is a computer network tool used to test whether a particular host is reachable across an IP network.
PitchCharacters (or dots) per inch, measured horizontally.
PKI Digital SignatureA document or file may be digitally signed using a partys private signature key, creating a digital signature that is stored with the document.
Plain TextThe least formatted and therefore most portable form of text for computerized documents.
PlaintextThe least formatted and therefore most portable form of text for computerized documents.
PlatterOne of several components that make up a computer hard drive. Platters are thin, rapidly rotating discs that have a set of read/write heads on both sides…
POD (Print On Demand)Document images are stored in electronic format and are available to be quickly printed and in the exact quantity required, long or short runs.
PointerA pointer is an index entry in the directory of a disc (or other storage medium) that identifies the space on the disc in which an electronic document or…
Portable Document Format(PDF) An Adobe technology for formatting documents so that they can be viewed and printed using the Adobe Acrobat reader.
Portable VolumesA feature that facilitates the moving of large volumes of documents without requiring copying multiple files.
Portrait ModeA display where the height exceeds the width.
preservationThe process of ensuring retention and protection from destruction or deletion all potentially relevant evidence, including electronic metadata.
PrintoutA printed version of text of data, another term for which is hard copy.
Private NetworkA network that is connected to the Internet but is isolated from the Internet with security measures allowing use of the network only by persons within…
Privilege Data SetThe universe of documents identified as responsive and/or relevant, but withheld from production on the grounds of attorney-client privilege or work…
Processing DataIn the context of this document, synonymous with Image Processing.
ProductionThe process of delivering to another party, or making available for that partys review, documents deemed responsive to a discovery request.
Production Data SetThe universe of documents identified as responsive to document requests and not withheld on the grounds of attorney-client privilege or work product.
Production NumberOften referred to as the BATES number. A sequential number assigned to every page of a production for tracking and reference purposes.
PST (Personal Folder File)The place where Outlook stores its data (when Outlook is used without Microsoft Exchange Server). A PST file is created when a mail account is set up.
PST file formatFile format used by the Microsoft Outlook personal information management (PIM) program, which includes email, task management and a calendar.
Public NetworkA network that is part of the public Internet.
RAMRandom Access Memory - the hardware inside a computer that retains memory on a short-term basis and stores information while the user utilizes the…
RAM (Random Access Memory)The working memory of the computer into which application programs can be loaded and executed.
Raster ImageAn electronic representation of a page expressed in pixels. This pixel representation of a printed page is like a picture of the page.
Raw Relational DatabaseClassic database that stores information, but not actual items. Financial, property, metrics, etc.
recordAll the documents and evidence plus transcripts of oral proceedings in a case.
Record CustodianA records custodian is an individual responsible for the physical storage and protection of records throughout their retention period.
Record LifecycleThe time period from when a record is created until it is disposed.
Record OwnerThe records owner is the subject matter expert on the contents of the record and is responsible for the lifecycle management of the record.
record seriesA description of a particular set of records within a file plan. Each category has retention and disposition data associated with it, applied to all…
Record SubmitterThe Record Submitter is the person who enters a record in an application or system. This may be, but is not necessarily, the author or the record owner.
records managementRecords Management is the planning, controlling, directing, organizing, training, promoting and other managerial activities involving the lifecycle of…
records managerThe records manager is responsible for the implementation of a records management program in keeping with the policies and procedures that govern that…
Records Retention Period, Retention PeriodThe length of time a given records series must be kept, expressed as either a time period (e.g., four years), an event or action (e.g.
Records Retention ScheduleA plan for the management of records, listing types of records and how long they should be kept; the purpose is to provide continuing authority to dispose…
RedactThe permanent deletion of data from documents. Documents are redacted in order to remove privileged information, maintain privacy, or protect intellectual…
redactionA portion of an image or document is intentionally concealed to prevent disclosure of specific portions.
Refresh RateThe number of times per second a display (such as on a CRT or TV) is updated.
Region (of an image)An area of an image file that is selected for specialized processing. Also called a zone.
RegistrationLining up a forms image to determine which fields are where. Also, entering pages into a scanner such that they are correctly read.
Remote AccessThe ability to access and use digital information from a location off-site from where the information is physically located.
Render ImagesTo take a native format electronic file and convert it to an image that appears as the original format file as if printed to paper.
ReportFormatted output of a system providing specific information.
RepositoryA centralized database stored on a computer that houses specific information.
Repository for Electronic RecordsRepository for Electronic Records is a direct access device on which the electronic records and associated metadata are stored.
Residual DataData that is not currently live on the computer system, including data found in file slack space, data found on media free space, and data from deleted…
RestoreTo transfer data from a backup medium (such as tapes) to an on-line system, often for the purpose of recovery from a problem, failure, or disaster.
Reverse EngineeringThe process of analyzing a system to identify its intricacies and their interrelationships, and create depictions of the system in another form or at a…
ReviewA review is the basis of FDA's decision to approve an application. It is a comprehensive analysis of clinical trial data and other information prepared by…
Rewriteable TechnologyStorage devices where the data may be written more than once typically hard drives, floppies and optical discs.
RFC822Standard that specifies a syntax for text messages that are sent among computer users, within the framework of email.
RGB (Red, Green and Blue)The three primary colors in the additive color family which create all the computer color video signals for a computers color terminal.