official copy

A document possessing public record status, created or received by a state officer or state employee, while conducting state business and serving state government in an official capacity. This document type may be referred to as the primary copy or matter-of-record copy and must follow the records management requirements as outlined in Title 2, Chapter 6, MCA and the Montana Operations Manual (MOM) Volume I-0800. Official records may be disposed of or expunged, only upon approval by the State Records Committee, after the agency has assured the State Records Committee that the official records have met state records retention requirements.