Records Management terms starting with C

82 terms

CA Cloud-to-Air lightning.
CA (Certified Archivist) An archivist who has successfully met all criteria for membership in the Academy of Certified Archivists (ACA) Note: Certified Archivists demonstrate…
Caption Heading or introductory part of a pleading.
CAR (1) Command Assessment Review (AF). (2) Configuration Audit Review. (3) Contract Assessment Report.
CAR (computer-assisted retrieval) A system that contains the capability to retrieve a specific frame of microfilm according to its coded location on a particular roll See also blip code.
cartographic records Program and information motion pictures, still pictures, sound recordings, video recordings, and related documentation.
cartridge A single-spindled, and usually closed, holder that stores, facilitates access to, and allows the automatic threading and rewinding of a single roll of…
case file the hard copy case folder which contains all or part of the documentation forming the case record.
cassette See: construct.
catalog See Index.
CD a type of form designation such as Form CD435, meaning a Commerce Department form
CD (compact disk) An optical disk that can store up to 700 MB of data Note: It is available in read-only (CD-ROM), write-once (CD-R), and rewritable (CD-RW) technologies.
CDIA+ Vendor-neutral certification that validates a professional's level of expertise in the technologies and best practices used to plan, design, and specify a…
central files files of one or more organizational units stored in one physical location to improve their management and control Also referred to as central registry.
central registry See central files.
certificate of destruction Formal documentation that certain records have been destroyed
certified copy A copy of a document attested to be a true copy by the official custodian of the original document
CFR Code of Federal Regulations -- see MORE INFO
CFR (Code of Federal Regulations) A codification of rules, including those relating to recordkeeping, published in the Federal Register by the executive and other branches of the federal…
chain index A hierarchy of terms in a classification scheme that progresses from general to specific terms (e.g.
Chain of Custody A process used to maintain and document the chronological history of electronic evidence.
charge-back allocation of the costs of programs, functions, or services to the groups who use them
charge-out See check-out.
Check-out Create a writable version of a document while preventing other users from editing the same document. See also: check-in, enhanced folder
CHRON See chronological file.
chron file See chronological file.
chronological file Records filed in date sequence Also referred to as CHRON and chron file.
Classification patents are classified (organized) in the U.S. by a system using a 3 digit class and a 3 digit subclass to describe every similar grouping of patent art.
classification system A system in which related material is filed under a major subject and its subheadings See also chain index, file classification system, subject…
classified record In government, a document containing information, the disclosure of which would harm the national security See also confidential record, privileged…
classifying act of analyzing and determining the subject content of a document and then selecting the subject category under which it will be filed and/or indexed See…
climate control management of temperature and humidity where records are stored See also environmental control.
closed file A file on which action has been completed and to which documents are unlikely to be added
closed record any record that is deliberately protected from public inspection for any reason. See confidential record. See also open record.
coding Litigation Support: Automated or human process through which documents are examined and evaluated using predetermined codes, and the results of those…
COLD computer-output laser disk See enterprise report management (ERM).
COLD (computer-output laser disk) See enterprise report management (ERM).
Cold Site An alternative facility that is void of any resources or equipment and that can be used as a backup site for disaster recovery See also hot site and warm…
collate To combine documents from two or more sets into one set that has a specified order
color coding use of color as an identifying aid in a filing system
COM (1) Collections Operations Management. (2) Commander.
COM (Computer Output Microfilm) process that converts and records data from a computer directly onto microfilm
commercial records center A records center that stores the records of other organizations and provides services on a for-profit, fee basis
commercial value the usefulness of a record or group of records as an item of trade. See intrinsic value.
compact shelving A system of mobile shelving intended to save space and/or guarantee security
compound document A computer-generated document comprised of a variety of data formats, such as text and graphics
Compression Compression algorithms such as Zip and RLE reduce the size of files saving both storage space and reducing bandwidth required for access and transmission.
computer-input microform A system that converts microform images to digital images and then converts the resulting images to electronic format by optical character recognition
confidential record A document containing information, the disclosure of which would harm the privacy of individuals or the security of the entity See also classified record…
consecutive-numeric filing A system in which consecutively numbered records are arranged in ascending number order, from the lowest number to the highest number Also referred to as…
Conservation See: gene (resources) conservation, conserved sequence
content (of documentary material) The information conveyed by documentary material.
context (of documentary material) The organizational, functional, and operational circumstances in which documentary material is created and/or received and used.
contextual information Data about the creation, receipt, storage, or use of a document and its relationship to other records See also metadata.
continuous custody an archival principle of added value, holding that the continuous and unbroken retention of any record or set of records in the keeping and for the use of…
controlled data According to UCA 63G-2-304, data on an individual collected and maintained by state government, necessary for the administration of government programs…
convenience file An unofficial file that is maintained for ease of access and reference Also referred to as reading file. See also reference file and working file.
Conversion The ability, in some states, to switch your job-based coverage to an individual policy when you lose eligibility for job-based coverage.
conversion of records formats The process of transferring records from one physical format to another. Conversion includes changing paper to microform, optical disk, or another…
coordinate indexing An indexing scheme by which terms may be correlated or combined to show interrelationships, the purpose of which is to facilitate more precise retrieval
copy A reproduction of an original document See also duplication.
copy control See copy management.
copy management A control function that regulates the creation, use, and disposal of duplicate records Also referred to as copy control.
copyright The 1976 Copyright Act permits the owner of a copyright to prevent others from reproducing, displaying, performing, or distributing ideas expressed in a…
corporate memory The total in-house information systems and services of an organization; established to store, organize, retrieve and disseminate all information generated…
corporate record (a) a record of any private corporation or business enterprise, (b) a record of any duly incorporated institution, (c) a record of any church or religious…
correspondence A written communication, including letters, memos, and e-mail, addressed to a particular individual or group
correspondence management A control function used to regulate the volume of correspondence processed and to establish uniform systems for filing maintenance and retrieval
cost avoidance A management concept whereby approval is sought for a proposal stating that acceptance now will be less costly than a future alternative
Cost-benefit analysis A quantitative evaluation of the costs which would be incurred versus the overall benefits to society of a proposed action.
creating agency an agency that produced or received and retained a record and that is responsible for such records proper administration and disposition; also referred to…
creator The organization or person responsible for the creation, accumulation, or maintenance of a series of documentary material when in working (primary) use.
CRM Computer Resources Management.
CRM (Certified Records Manager) A professional records manager who has satisfactorily passed the certified records manager examination administered by the Institute of Certified Records…
cross reference A reference (issued patent) in another class or subclass, or a reference made in a later-filed patent application to a related, earlier-filed application.
cubic feet Measurement of volume for records and manuscripts, 1'x1'x1'; also shown as cu. ft. or c.f.
cubic foot See records storage box.
cumulative index An index in which successive entries are added or interfiled as the records collection grows
current record See active record.
custody Detaining of a person by lawful process or authority to assure his or her appearance to any hearing; the jailing or imprisonment of a person convicted of…
cut off See file break.
Cutoff An impervious construction by means of which water is prevented from passing through foundation material.