Records Management terms starting with M

45 terms

machine readable records records that cannot be viewed or understood without help of some electro-mechanical device such as a computer.
machine-readable record Digitized and coded information that, in order to be understood, must be translated by a computer or other type of equipment
magnetic media Any storage medium in which different patterns of magnetization are used to represent stored bits or bytes of information See also optical disk and…
magnetic tape A magnetically coated strip of plastic on which analog or digital data can be encoded See also storage media.
mail management application of records management principles and techniques to the flow of mail within the organization
main heading In indexing, the heading under which a related group of subheadings or other subdivisions belong See also primary subject.
mainframe A class of powerful, general purpose computers that can manage large amounts of data at high speed.
maps and charts Graphic representation at a reduced scale of selected physical and cultural features of the surface of the earth and other planetary bodies.
Market Value The price that the market - any market - sets at a particular time as the price at which an asset can be bought or sold.
master Pertaining to microforms, the master is the original film from which duplicates are made.
material integrity the original shape, form, context, content, structure and substance of a record in the specific physical property and material form in which it was…
Media Any organization in the business of informing the public with news or commentary.
mediated search A search for documentary material or information about documentary material during which the person searching is assisted by NARA personnel.
medium (pl.: media) 1. In plant tissue culture, a term for the liquid or solid formulation upon which plant cells, tissues or organs develop.
memory Data storage in the form of chips, or the actual chips used to hold data; storage is used to describe memory that exists on tapes or discs.
menu A list of options, each of which performs a desired action such as choosing a command or applying a particular format to a part of a document.
metadata Metadata is information about a particular data set which may describe, for example, how, when, and by whom it was received, created, accessed, and/or…
metric paper size An international measure for paper based on the subdivisions of a square meter
MICR See magnetic ink character recognition (MICR).
MICR (Magnetic Ink Character Recognition) The process used by banks to encode checks.
microfiche Sheet microfilm (4 by 6) containing reduced images of 270 pages or more in a grid pattern.
microfilm A high-resolution film in roll form containing microimages To record microimages on film See also diazo microfilm, silver halide microfilm, and storage…
microfilm jacket A flat, transparent, plastic carrier with single or multiple film channels made to hold single or multiple film strips
microfilm reader A device that enlarges microimages for viewing, usually consisting of a light source, illuminating optics, microfilm holder, lens, and a screen
microfilm reader/printer A microfilm reader that has the capability of producing a hard copy of the enlarged image
microform Any miniaturized form containing micro images, such as microcards, microfiche, microfilm and aperture cards.
microforms Generic term for all media containing microimages, such as microfilm or microfiche
micrographics technology and processes used to record information on microforms
microimage An image too small to be read without magnification
mid-term retention retention of a record for more than ten years but usually less than fifty years (overlapping with long-term retention).
middle-digit filing A numeric filing system in which the middle digits are used as the finding aid to organize the filing system See also primary-digit filing and…
migrate See "migration." [Exchange 2007]
migration Moving files to another computer application or platform; may require conversion to a different format.
Minute book A book maintained in state court that contains minute entries of all hearings and trial conducted by the judge.
Mirror Image Used in computer forensic investigations and some electronic discovery investigations, a mirror image is a bit-by-bit copy of a computer hard drive that…
Mirror Site A file server containing a duplicate set of files located in a different geographic area for the purposes of managing heavy traffic, providing security…
mirroring The duplication of data for purposes of backup or to distribute Internet or network traffic among several servers with identical data.
MIS Management information systems.
MIS (Management Information Systems) In general, a computer-based system that provides IT personnel with the necessary tools for categorizing, assessing, and efficiently running an…
mnemonic filing A system to classify files using codes or symbols that have an easily remembered relationship to the actual meaning or function (e.g.
mobile-aisle system Rows of shelving used for compact storage, which travel on tracks and allow one or more aisles to be opened to access the system Also referred to as…
model template A template created to be copied and modified for the creation of new templates.
monetary value the commercial, insurance, or market value of a record expressed in terms of monetary currency. See commercial value; intrinsic value.
movable shelving See mobile-aisle system.
muniments an old-fashioned term for documents that confer authorities, rights, or privileges, and they are used as evidence by which those authorities, rights, or…