EDI (Electronic Data Interchange)Eliminating forms altogether by encoding the data as close as possible to the point of the transaction; automated business information exchange.
EDMSSee electronic document management system (EDMS).
electronic filingCapturing, indexing, and storing documents, both those that are born digital and those that have been digitized, in an electronic storage and retrieval…
electronic mailtransmission of messages, their metadata, and possible attachments over communications networks
Electronic RecordInformation recorded in a form that requires a computer or other machine to process it and that otherwise satisfies the definition of a record.
electronic recordsRecords consisting of data and information which is input, created, manipulated and/or stored on electronic media which show evidence of actions and…
electronic records management systemA system consisting of software, hardware, policies, and processes to automate the preparation, organization, tracking, and distribution of records…
electronic records systemany electronic, electro-magnetic, optical digital, or magneto-optic system used to create, process, receive, keep, and retrieve records.
electronic signatureA stamp added to mail messages, fields, or sections that verifies that the person who originated the message is the author and that no one has tampered…
electronic vaultingDisaster planning service that involves moving data over a network to a secure remote site according to an established schedule
EncryptionA procedure that renders the contents of a message or file unintelligible to anyone not authorized to read it.
encyclopedic arrangementAn arrangement of filing in which records are filed under broad, major headings and then under the specific subheading to which they relate.
environmental controlmanagement of the conditions where records are stored, including temperature, humidity, air quality, light, and pests See also climate control.
equity holderA Federal or Presidential organization that owns or has a stake in information found in a record, and so must participate in decisions relating to the…
ERMSee electronic records management (ERM) and enterprise report management (ERM).
ERM (electronic records management)The application of records management principles to electronic records The management of records using electronic systems to apply records management…
ERM (enterprise report management)A system that transforms reports into documents and data that can be searched, accessed, and leveraged in business processes Also referred to as…
essential characteristicsThose properties/characteristics of electronic records that must remain unchanged through transfer, ingest, storage, and presentation or output of records.
essential recordany public record necessary to resumption or continuation of operations of state or local government, to re-creation of the legal and financial status of…
event-based dispositionA concept wherein once a registered event occurs, the disposition schedule starts See also disposition.
evidential integritythe inherent value of a record to instill public confidence in the authenticity, reliability, validity, and fidelity of a record to represent the…
evidential valuequalities that are necessary to provide the trustworthiness, reliability, and authenticity of a record and that can be used to prove or disprove a fact…
expert systemAn artificial intelligence application that uses a knowledge base of human expertise to aid in solving problems Note: The problem-solving capability is…
expunge materialTo completely remove documentary material from NARA's physical custody and all related information about the material such as that no trace of the…