Records Management terms starting with O

26 terms

  1. OCR Optical Character Reader.
  2. OCR (Optical Character Recognition) A technology process that translates and converts printed matter on an image into a format that a computer can manipulate (ASCII codes, for example) and…
  3. office of origin department or other organizational unit that creates or originally receives a record Also referred to as author, originating department, and originator.
  4. office of record An office designated to maintain the record or official copy of a particular record in an organization
  5. official copy A document possessing public record status, created or received by a state officer or state employee, while conducting state business and serving state…
  6. official record the same as public record (q.v.) as construed in Tennessee Code Annotated §10-7-301.
  7. offsite storage A potentially secure location, remote from the primary location, at which inactive or vital records are stored See also onsite storage.
  8. onsite storage Storage of records on the premises of the organization See also offsite storage.
  9. Open Access The ability to send or wheel electric power to a customer over a transmission and distribution system that is not owned by the power generator (seller).
  10. open record any record that is open to public inspection.
  11. open records laws See Freedom of Information Act.
  12. open standards computer operating standards that permit inter-communication and migration of data among different kinds of proprietary systems.
  13. open systems An environment that allows interchangeability and integrated operation between software systems from different vendors.
  14. open-shelf filing A system wherein files are placed on shelves without any doors or drawers. Side- or end-tab file folder labels and guides are used to locate the file…
  15. operating system Software which directs the overall activity of a computer (e.g. MS-DOS , Windows , Linux , etcetera).
  16. operational record Records that relate to the substantive activities an organization undertakes to accomplish its mission or mandate See also administrative record.
  17. optical disk A digital data storage technology that uses optical media to store information.
  18. optical scanner An input device that scans paper or another medium to a digital image (e.g., TIFF and EPS) that can be stored, displayed, and manipulated on a computer
  19. oral history A method of gathering and preserving historical information through recorded interviews with participants in past events and ways of life
  20. original order The arrangement of records established by the creator, preserved by NARA in order to preserve existing relationships, evidential significance, and the…
  21. original record A primary or first-generation record or one that is designated as the official record
  22. originating agency the same as creating agency (q.v.).
  23. originating department See office of origin.
  24. originator The acronym for the agency that is the original source of the data. The source for nearly all map layers created by OCTO that are not part of the…
  25. outcard A device used to physically replace material that has been removed from a file that indicates what was taken, by whom, and when
  26. outsourcing process of contracting out certain activities of an organization