copy

A reproduction of an original document See also duplication.

A reproduction of the contents of an original document, prepared simultaneously or separately, usually identified by function or by method of creation. Copies identified by function may include action, copy, comeback copy, file or record copy, information or reference copy, official copy, and tickler copy. Copies identified by method of creation include carbon copy, mimeograph copy, ribbon copy, and electrostatic copy.

A reproduction of the contents of an original document which is not the official file copy of the agency. Copies are usually identified by their function, i.e., action copy, reading file copy, tickler file copy, etc. In most instances, copies will have a shorter retention than the official file copy (see record copy) of a record series.

To receive a message. 2. A recorded message or a duplicate of it. 3. To read data from a source, leaving the source data unchanged at the source, and to write the same data elsewhere, though they may be in a physical form that differs from that of the source. 4. To understand a transmitted message.